Constitution

PERSATUAN INDUSTRI-INDUSTRI FONDRI DAN KEJURUTERAAN PERAK

THE PERAK FOUNDRY AND ENGINEERING INDUSTRIES ASSOCIATION

( PPM-002-08-29111949 )

Rule 1 - Name

The name of the Association shall be:

[ PERSATUAN  INDUSTRI-INDUSTRI  FONDRI  KEJURUTERAAN  PERAK ]

[ THE  PERAK  FOUNDRY  AND  ENGINEERING  INDUSTRIES  ASSOCIATION  ]

Rule 2 - Address

The address of the Association shall be at No.33 C, Jalan Seenivasagam, 30450 Ipoh, Perak Darul Ridzuan or at such other place as may from time to time be decided on by the Committee. The registered address shall not be changed without the prior approval of the Registrar of Societies.

Rule 3 - Objects

The objects of the Association shall be: –

  1. To promote good feeling, consolidate the strength of unity and work for the benefit and interest of members in the same trade.
  2. To exchange knowledge, study and research in craftsmanship and plan for the development and advancement of the Foundry and Engineering Industries.
  3. To render help in the advancement of various works for public good.
  4. To promote means of relaxation and amusement for the benefits of members in mind and body.
Rule 4 - MEMBERSHIP QUALIFICATION

Membership is open to all Foundry and Engineering Industries and those that have related field in Foundry and Engineering operating in the State of Perak and which have been registered under the Business Registration Ordinance or the Companies Act as such or have obtained License for so doing.

RULE 5 - PROCEDURE FOR APPLICATION OF MEMBERSHIP
  1. All applicants are required to complete the Membership Application Form provided by The Association. Any application for Membership of The Association must be proposed and seconded by another member. Such application shall be submitted to The Secretariat of The Association. Minimum THREE (3) Committee Members of The Association will pay a visit to the company. The Executive Committee shall decide whether to accept or reject the application after the investigation.
  2. An applicant shall become a member of The Association only upon approval by The Executive Committee of his/her application and upon payment of the relevant Entrance Fee, Annual Subscription, Welfare Fund or Life Membership Fee as provided under RULE 7 (1) & (2).
  3. An Applicant whose application has been rejected by The Executive Committee, the applicant will be notified in writing and will be stated the reason for rejection by The Executive Committee.
  4. A member namely a corporation or a firm has altered its original name shall notify in writing to The Executive Committee, provided that its business registration number is remain the same. The decision of The Executive Committee shall be final.
  5. A member namely a corporation or a firm has altered its original name, its business is different, the member will have to re-apply for Membership.
  6. A member namely a corporation or a firm, its original name is remained the same but its  organization has altered,the member shall notify in writing to The Executive Committee.
  7. Member’s Nature of Business: –
Foundry/Die Casting/Forging Precision Engineering
Mould & Die Manufacturing Heat Treatment
Machinery Parts and Components Manufacturing Hydraulic System
Machinery and Equipment Manufacturing Diesel Fuel Pump Services
Construction Materials Manufacturing Trailer Assembly
Steel Fabrication & Welding Works Vehicles/Tractors Repair and Maintenance
Electroplating & Metal Surface Treatment Crane/Hoist Services
Metal Stamping
RULE 6 - RESIGNATION

Any member desirous of withdrawing form membership shall forthwith settle in full any outstanding subscription and welfare fund and shall notify The Executive Committee of his/her intention in writing. No refund shall be made in respect of any Entrance Fee, Annual Subscription and Welfare Fund paid or any donation made in event of withdrawal of membership.

RULE 7 - CONTRIBUTION TO THE ASSOCIATION
  1. Ordinary Member: The Entrance Fees for an Ordinary Member shall be RM200 (once payment) and the Annual Subscription shall be RM250 and Welfare Fund RM100 per annum.
  2. Life Member: A Life Member shall paid a lump sum of RM1000 only. Life Member shall be exempted from payment of Entrance Fee, Annual Subscription and Welfare Fund.
  3. Special Contribution: Whenever necessary, The Executive Committee may pass a Resolution to appeal to the members for payment of Special Contribution.
RULE 8 - SOCIAL FUNCTION
    1. [ This Article has been deleted ]
      On the occasion of marriage or birthday of a member who has sent an invitation to the Association and is not in arrears of annual subscription and welfare fund the Association shall congratulate the member by means of present, however, the present should not be more than RM100.
    2. If a member or the spouse or the parent of a member passed away, the deceased’s family should inform The Association within 24 hours. The Association shall inform all the members to visit the deceased’s family to show condolence and to attend the funeral. The Welfare Officer shall represent The Association to offer condolence with a cloth banner. The Welfare Fund of RM500 shall be contributed to the deceased’s family to show condolence. An obituary notice RM150 shall be inserted in a newspaper by The Association. (Provided that the member is not in arrears of his Annual Subscription and Welfare Fund.) The Association shall send its representatives to attend the funeral.
    3. The children of any member whose membership exceeds one year and who is not in arrears of annual subscriptions and Welfare fund shall be eligible to apply for scholarship or awards of the Association. The children must be students who study in any government or local private secondary school. Only those students who meet the qualification as stipulated in the Regulation for Scholarship or awards of the Association are eligible to apply for “The Scholarship or awards of the Association. (Note: Commercial Colleges. Training Classes and Tuition Classes are excluded)
  2. When any dispute arises between members and the Association, the member or members concerned shall immediately report the matter to the Association and the Association shall call a meeting of the Executive Committee or a General Meeting of Members to find out ways and means to settle the matter amicably. Expenses incurred in this connection shall be borne by the member or members concerned.
RULE 9 - DUTIES OF MEMBERS

All members shall disseminate the objects of the Association and observe the Rules and resolutions passed at meetings.

RULE 10 - ENCOURAGEMENT AND COMMENDATION

Whenever a member makes any new discovery or invention in any thing mechanical, or does anything that is of special benefit or credit to the Association, the Executive Committee shall decide whether such member be given financial assistance or commendation.

RULE 11 - DISMISSAL
  1. Any member infringing the Rules, disregarding the resolutions behaving improperly to the detriment of the good name of the Association and if found to be a fact, the Executive Committee shall proceed to deal with such member by passing a resolution to suspend that member from the enjoyment of the rights and privileges of a member or deprive him of his membership of the Association.
  2. Any member who is one year in arrears of his Annual Subscriptions and Welfare fund, and fails to make payment after he has been given three week’s notice in writing by the Association, shall have his name posted up on the Notice Board of the Association and his rights and privileges shall be suspended until the arrears are paid in full. After his name is being posted up for four weeks and if payment is still not made, then by a resolution passed by the Executive Committee such member shall be deprived of his membership.
RULE 12 - ORGANISATION
The Association shall adopt the system of management by a Committee, the officers of which shall be elected by voting:-
  1. 21 members shall be elected to form The Executive Committee at the Annual General Meeting (AGM) held once in every THREE years.
  2. The members of the Executive Committee shall elect amongst themselves of the following officers:-
    ONE President ONE Deputy President THREE Vice President
    ONE Secretary ONE Assistant Secretary
    ONE Treasurer ONE Assistant Treasurer
    ONE Public Relation Officer ONE Assistant Public Relation Officer
    ONE Welfare Officer ONE Assistant Welfare Officer
    ONE Internal Auditor ONE Assistant Internal Auditor
    ONE Recreation Officer ONE Assistant Recreation Officer
    FOUR Ordinary Executive
    1. The Executive Committee shall have the power to appoint not more than FIVE (5) members who have the capability to manage the affairs to The Association, to be members of The Executive Committee. The FIVE members that have been appointed shall have the same rights and duties with that of The Executive Committee elected at The Annual General Meeting.
    2. The Executive Committee in office need not be nominated but shall automatically be candidates for election, unless they have announced their intention in writing not to stand for election.
    3. Members who have joined The Association for less than 12 months shall not have the right to elected or be elected.
  4. Honorary Life President
    The Executive Committee may invite those who have been a President (started from The 49th Term(2013-2017) Executive Committee) and have made special contribution or rendered meritorious services to The Association to become Honorary Life President. They may attend all meetings convened by The Association and speak therein PROVIDED THAT nothing herein shall confer any right on the same to vote in the aforesaid meetings.
  5. Honorary Presidents, Honorary Advisors
    The Executive Committee may invite those who have made special contribution or rendered meritorious services to the Association to become Honorary Presidents and Honorary Advisors. The Honorary Presidents and Honorary Advisors shall serve for a tenure of three (3) years. They may attend all meetings convened by the Association and speak therein PROVIDED THAT nothing herein shall confer any right on the same to vote in the aforesaid meetings
  6. Executive Working Committee
    1. The Executive Working Committee must be formed in the first meeting of the newly elected Executive committee.
    2. Its members shall include The President, Deputy President, Vice President, Secretary, Treasurer and TWO Ordinary Executive as approved by The Executive Committee. The members for The Executive Working Committee shall be odd number.
    3. The Executive Working Committee shall deal with urgent matters and carry out duties as directed by The Executive Committee.
    4. Five members shall form the quorum for its meeting.
  7. Working Committee
    The Executive Committee shall set up the following Committees to promote the affairs of The Association:
    1. General Affair Working Committee
    2. PFEIA Maintenance & Rental Management Committee
    3. Library, Computer Course, Website & IT Management Committee
    4. Other Working Committees as follow: –
      1. Foundry (Include: Pressure Die Casting & Forging)
      2. Steel Fabrication
      3. Machining & Precision Engineering
      4. Trailer Assemble
      5. Machining & Equipment
      6. Small & Medium Industries/Human Resource Training
      7. Government Agency Meeting
    5. The establishment of all Working Committee must be adopted and set up at The Executive Committee Meeting, and its Chairman must be elected from The Executive Committee.
    6. The Working Committee and groups shall carry out their duties within the terms of reference given by The Executive Committee.
    7. The Chairman of The Working Committees and groups is empowered to select any suitable candidates into The Committee or groups as members and all activities of The Committees and groups as members and all activities of The Committees and groups shall be reported to The Executive Committee.
    8. The Working Committees and groups shall meet at least ONCE in every THREE (3) months in a calendar year and shall summit their periodic reports to The Executive Committee.
    9. The Executive Committee shall if necessary, have the power to set up an-hoc working committee, group or any other committee and appoint its chairman and assistant chairman to study and deal certain specific matters.
RULE 13 - POWER AND DUTIES OF THE OFFICERS
  1. The President shall be in control of the internal and external affairs of The Association and preside at all meetings and be empowered to sanction expenditure not exceeding RM5000 at any one time. Preside all meetings of The Association and as Chairman has a casting vote in addition to his own Vote, to make a final decision whenever there is equality of votes.
  2. The Deputy President shall assist the President in the management of the Association and Act on his behalf in the letter’s absence.
  3. The Vice President shall assist the President in the management of the Association and act on his behalf in the absence of the President and the Deputy President.
  4. The Secretary shall look after the internal affairs of The Association, see to the execution of various works and undertakings, chop and sign chits and receipts for articles purchased. He shall have power to approve expenditure not exceeding RM2000 at any one time. He shall be in charge of all correspondence records, minutes of meetings and Membership Register of The Association. On approval of The Executive Committee. The Secretary may employ any employee or employees for The Association.
  5. The Assistant Secretary shall be the assistant to the Secretary and he shall act and execute the works during his absence.
    1. The Treasurer shall in charge of the funds as well as accounts of The Association. Cash in hand exceeding RM1000 shall be deposited into the bank appointed by The Association. Cheques, bills of exchanged etc. must be signed by The Treasurer or The Assistant Treasurer together with The President or The Secretary of The Association.Disbursement to The Association funds shall be authorised by the officers empowered to do so. Expenditure exceeding RM2000 at any one time shall require the sanction of The Executive Committee and Expenditure exceeding RM10,000 at any one time shall require the sanction of the General Meeting of Members.
    2. The Assistant Treasurer shall assist the Treasurer and shall act on his behalf during his absence.
    1. The Internal Auditor shall be responsible for the audit of all Accounts of the Association.
    2. The Assistant Internal Auditor shall assist the Internal Auditor and shall act on his behalf during his absence.
  8. The Public Relation Officer shall be responsible to liaise with other registered societies and shall also represent the Association to attend all Public functions upon the authority of the Executive Committee.
  9. The Assistant Public Relation officer shall assist the Public Relation Officer and shall act on his behalf during his absence.
  10. The Welfare Officer and Assistant Welfare Officer shall be in charge of all Welfare affairs including marriage, funeral and scholarship of members.
  11. The Recreation Officer and the Assistant Recreation Officer shall be in charge of all Recreation affairs of the members.
  12. The Auxiliary officers shall, on the instruction of the Present represent the Association in their particular areas, and attend to all matters concerning the Association in those areas.
  13. Any member of the committee who is absent from three consecutive meetings of the Committee shall be notified in writing by the Secretary and if he or she continues to be absent from two consecutive meetings of the Committee (i.e. absent from 5 consecutive meeting) he or she shall be deemed to have resigned from the Committee of his or her own record. This shall not apply to those members who have applied for leave in writing.
RULE 14 - MEETINGS
  1. The General Meeting shall be the highest authority of the Association. There shall be the Annual General Meeting and the Extraordinary General Meeting. 40 per cent of the members shall form a quorum for a General Meeting. If after one hour of the time appointed for the meeting, there is still not enough of members present at the meeting to form a quorum, the General Meeting shall be adjourned and shall be held within one week on a date to be decided by the Executive Committee. This postponed meeting shall be deemed lawfully held whether there is a quorum or not. The postponed General Meeting shall not have power to amend the Rules of the Association or to make any resolution that will affect the benefits of the whole membership of the Association.
    1. The Annual General Meeting shall be held once a year in the month of March and shall deal with the following business:-
      1. Election of members of the Executive Committee and those on the reserve list shall be held once in every THREE years.
      2. Amendment, alteration or passing of additional New Rules of the Association whenever necessary.
      3. Examination and if approved passing of the Annual Statement of Accounts.
      4. Decision on the fundamental policy of the Association.
    2. The Extra-ordinary General Meeting shall be convened by the President on a resolution passed by the Executive Committee or on a written request signed by one-third of the members of the Association. The President may also call for an Extraordinary General Meeting to deal with urgent problems at any time.
    3. Notice for calling the Annual General Meeting shall be issued 2 weeks before the date of the Meeting. Notice for calling an Extraordinary General Meeting shall be issued 1 week before the date of such meeting.
    4. The Celebration for the Annual Anniversary of the Association shall be held in the month of September or October or November of each year.
    5. The Celebration of Chinese New Year shall held ONCE per year on the selected day which is within 1st Day to 15th Day of The Chinese Calendar.
  2. The Executive Committee shall be responsible for the management of the ordinary business of the Association. The Executive Committee shall convene once a month except in the month of Chinese New Year Ten (10) members shall form a quorum. Whenever necessary the President may at any time call for a meeting of the Committee.
    The Duties of the Executive Committee are as follows:-
    1. Distribution of Duties and power.
    2. Execution of the Resolutions passed by the General Meeting of Members.
    3. Notice calling for the meeting of the Executive Committee shall be issued 3 days before the date of such meeting. Notice calling for an emergency meeting of the Committee may be issued whenever necessary.
  3. Any vacated post in The Executive Committee occasioned by resignation, death, disqualification or expulsion shall be filled in the following manner:
    1. The vacated post of The President: The Executive Committee shall resolve that the current Deputy President to fill the vacated post of The President.
    2. The vacated post of The Deputy President: Such vacancy shall be filled by the Vice President that elected among The Three Vice President by the Executive Committee.
    3. The vacated post of The Vice President: Such vacancy shall be filled by the Committee Member selected from The Executive Committee.
    4. All the Committee Chairman shall automatically be replaced by their assistant. The vacated post such assistant shall be replaced and filled from The Executive Committee whereas the vacated post such Executive Committee Member shall then be filled by the newly appointed Executive Committee Member.
    5. The Association shall submit to the Registrar of Societies details of any changes of office bearers in The Executive Committee.
RULE 15 - TENURE OF OFFICE

The term of tenure of office of the Executive Committee shall be THREE years, but the members shall be eligible for re-election.

RULE 16 - VISITORS

[ This Rule had been deleted ]

Whenever a visitor is introduced by a member to the Association, such member and visitor shall both sign  their names on the Visitor’s Book for record. When a visitor is to stay overnight, prior notice shall be given and particulars of name, occupation and other information shall be entered in the Visitor’s Book for the purpose of reference, but no visitor shall stay overnight for more than 3 nights at any one time. The member who introduces the visitor shall be responsible for any breach of the Rules of the Association or the creation of any untoward incident committed by such visitor.

RULE 17 - PROPERTY ADMINISTRATORS
  1. The immovable properties of the Association shall be registered in the name of the Association and all instruments relating to those properties shall be as valid and effective as if they had been executed by a registered proprietor provided that they are executed by THREE office-bearers for the time being of the Association namely the President, the Secretaryand the Treasurer, whose appointment are authenticated by a certificate of the Registrar and sealed with the Seal of the Association
  2. The executive Committee shall take charge of the immovable properties of the Association, but with the proviso that the purchase, sale,  mortgage or transfer of all or any of the immovable property of the Association shall be decided at a members’ General Meeting and with the consent by ballot vote of not less than 2/3 of the members present at such meeting.
RULE 18 - AMENDMENT OF RULES

For the purpose of any amendment or alteration to the existing Rules of the Association or any addition of new Rules to these Rules, a two-third majority approval by vote from the members present must be obtained at a Annual General Meeting or an Extraordinary General Meeting. Any amendments to the Rules shall be submitted to the Registrar of Society for approval within 60 days of the General Meeting. These Rules shall take effect only they have been approved by the Registrar of Societies.

RULE 19 - POWER OF THE EXECUTIVE COMMITTEE

The Executive Committee shall have power to decide on any matter not incorporated in these Rules of the Association.

RULE 20 - DISSOLUTION

The Association shall not be dissolved, except with the consent of not less that Three-Fifth of the total number of members of the Association. Who have not lost their rights to membership expressed at an Extra-Ordinary General Meeting of members convened for the purpose. When it has been decided to dissolved, all debts and liabilities legally incurred on behalf of the Association, shall be first fully discharged, before any balance of funds, including movable and immovable properties, can be disposed of as decided by the General Meeting. Notice of dissolution shall be forwarded to the Registrar of Society within 14 days of its dissolution.

RULE 21 - EMBLEM

The Emblem of the Association shall be:

A Silver Gear with 13 TEETH. The Abbreviation PFEIA is written below the Gear.

  1. The gear represents the growth of the foundry and engineering industries.
  2. The TEETH of the Gear represent the 13 States of Malaysia.
  3. The Silver colour represents the State of Perak.
  4. The Abbreviation PFEIA is derived from:-THE PERAK FOUNDRY AND ENGINEERING INDUSTRIES ASSOCIATION

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